What is KSeF?
KSeF (National e-Invoice System) — a government platform for electronic invoices managed by the Ministry of Finance of Poland. The system allows businesses to issue, receive, verify, and store e-invoices online. KSeF e-invoices work alongside traditional paper and electronic invoices, ensuring transparency, security, and legal compliance.
KSeF – mandatory usage deadlines
The Ministry of Finance has officially announced the deadlines for the mandatory implementation of KSeF:
- 01.02.2026 – for companies with an annual turnover exceeding 200 million PLN in 2024
- 01.04.2026 – for all other entrepreneurs
- 01.01.2027 – the obligation also applies to small transactions up to 450 PLN per invoice and not exceeding 10,000 PLN per month
Experience the ease of working with MyFAKTURA
Key Advantages
The service allows you to quickly create, sign, and send electronic invoices, gain full control over payments, document statuses, and ERP system integrations.
Try the MyFAKTURA demo and explore all features before full usage.
Version 1.0.9
How MyFAKTURA Works?
MyFAKTURA automates the entire electronic invoice processing workflow, making it fast and convenient for your business. Sales documents can be created and signed directly in the application, integrating them with your ERP system or importing from Excel. The service monitors payment statuses and automatically sends documents to KSeF, ensuring compliance with regulations and data security. MyFAKTURA processes all documents, generates the required XML structures, and provides detailed reports on all operations.
Why KSeF is Important?
Centralized Database
Allows tax authorities to quickly verify documents, reducing the time for audit procedures and improving accounting accuracy.
Process Automation
Simplifies work for those issuing electronic invoices and their recipients, reducing human error and risk of mistakes.
Change in Accounting Method
Electronic invoices become the main document in business operations, changing the way accounting is conducted.
Security
The system ensures document protection and compliance with standards, providing legal validity and confidentiality.
Centralized Database
Allows tax authorities to quickly verify documents, reducing the time for audit procedures and improving accounting accuracy.
Choose the optimal solution for your business
Cloud Solution
- Reliable data storage in Tier III data centers
- International certificate
- 72 hours of autonomous operation in case of power failure
Local Solution
- Full control over data
- Storage in company infrastructure
- Confidentiality and security
6 Reasons to Choose MyFaktura Today
A modern solution for creating, signing, and exchanging electronic invoices
Intelligent Invoice Validation
Forget manual document checks. MyFaktura automatically detects structural and logical errors in invoices, even if there are thousands, allowing quick corrections before sending to your partners.
Editing Without Re-Import
You can make changes directly to invoices without uploading new files — convenient for quick error correction or data updates.
Multi-User Access with Roles
Work as a team: multiple users can edit invoices simultaneously. Assign roles to accountants, analysts, or managers to control access.
Document Search and Filters
Quickly find invoices by number, partner, or date. Powerful search and filters allow handling large datasets in seconds.
Data Import
Import invoices from different sources without additional configuration, quickly integrating them into MyFaktura.
Customize Tables to Your Needs
Change column names, manage structure, hide unnecessary fields, and configure table layout for your team's convenience.
Questions and Answers about MyFAKTURA.
MyFAKTURA is a service for automated creation and exchange of electronic invoices. The system allows you to import data from ERP systems, validate it, sign invoices, and send them to business partners.
The service is available to companies of any size that are required to or wish to maintain electronic invoicing.
MyFAKTURA automatically generates electronic invoices based on data from your ERP system, checks them for compliance with standards, and creates files for submission to business partners or accounting systems.
It is compatible with BAS, SAP, Oracle, Excel and other systems. Integration is simple — no additional coding and no changes to your ERP system are required.
Yes. The service provides free demo access to explore the functionality and test it using sample data.
At the moment, submission is carried out via integrations with government or third-party services. Once an official direct submission interface becomes available, it will be implemented.
Yes. The built-in validator checks the structure, mandatory fields, and invoice logic.
Fast processing, reduced errors, ERP integration, control of signatures and payment statuses, and automatic generation of submission files.
The system stores invoices in accordance with legal requirements and the company’s internal policies, ensuring availability for the required period.
No. The service features an intuitive interface and step-by-step instructions, allowing users to work with it without specialized training.
KSeF updates
President signed VAT amendment regarding KSeF
The launch of KSeF means a revolution in invoicing in Poland.
KSeF for small companies: how to prepare
From 2026, KSeF will become mandatory for most businesses.
KSeF 2026: new regulations and ERP support
The implementation of KSeF is one of the key priorities.
Invoices without chaos. MyFaktura simplifies creating and sharing electronic documents — fast, intuitive, and error-free. Less routine, more control and confidence in every document.
